OCR Vendor Selection Toolkit
RFP templates, procurement checklists, and risk registers for enterprise document processing
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GDPR compliant
No vendor bias
RFP Template for OCR Vendor Selection
Comprehensive request for proposal framework covering functional, technical, security, and pricing requirements.
Download RFP Template
Editable template with scoring matrix and evaluation criteria. Customize for your requirements.
1. Functional Requirements
Accuracy & Document Types
| Requirement | Threshold | Weight |
|---|---|---|
| Character accuracy (printed text) | 98% | 25% |
| Table structure preservation (TEDS) | 85% | 20% |
| Handwritten text recognition | 90% | 15% |
OCR Stack Procurement Checklist
Step-by-step process for systematic vendor evaluation and selection.
1Define Document Types and Volumes
Catalog all document types requiring OCR (invoices, contracts, forms, IDs, etc.)
Estimate current monthly/annual processing volumes per document type
Project volume growth over next 3 years (conservative & aggressive scenarios)
OCR Implementation Risk Register
Common risks in OCR deployments with proactive mitigation strategies.
!
Hallucinated Layout (Table Structure Collapse)
HIGH IMPACTTables read as linear text, destroying row/column relationships. Fatal for invoice line items, financial reports.
Mitigation Strategies:
- →Choose models with high TEDS scores (PaddleOCR-VL: 88.56, Mistral OCR 3: 78.12)
- →Request structured output (HTML/Markdown tables) instead of plain text